Human Resources Use Cases

1. Employee Onboarding Process

Business Scenario

A technology company creating a comprehensive, streamlined onboarding experience for new hires across multiple departments.

Process Overview

graph TD
    A[Job Offer Acceptance] --> B[Pre-Boarding Preparation]
    B --> C[Document Collection]
    C --> D{Background Check}
    D -->|Clear| E[IT Resource Allocation]
    D -->|Requires Review| F[HR Investigation]
    E --> G[Training Schedule Creation]
    F --> D
    G --> H[First Day Orientation]
    H --> I[Department Introduction]
    I --> J[Role-Specific Training]
    J --> K[30-60-90 Day Check-In Plan]
    K --> L[Performance Baseline Establishment]

Key Process Details

Stage	Description	Duration	Key Actors
Pre-Boarding	Initial paperwork and preparation	1-2 weeks	HR Team
Document Verification	Background and legal checks	3-5 days	HR Compliance
Resource Allocation	IT, workspace, and tool setup	2-3 days	IT and Facilities
Orientation	Initial company introduction	1-2 days	HR and Management
Training	Role-specific skill development	2-4 weeks	Department Managers

2. Performance Review Process

Business Scenario

A multinational corporation implementing a comprehensive, data-driven performance management system.

Process Overview

graph TD
    A[Performance Period Begins] --> B[Goal Setting]
    B --> C[Continuous Feedback Collection]
    C --> D[Self-Assessment]
    D --> E[Manager Review]
    E --> F{Performance Evaluation}
    F -->|Meets Expectations| G[Standard Feedback]
    F -->|Exceeds Expectations| H[High Performer Track]
    F -->|Needs Improvement| I[Development Plan]
    G --> J[Compensation Review]
    H --> K[Promotion Consideration]
    I --> L[Performance Improvement Program]
    J --> M[Annual Compensation Adjustment]
    K --> M
    L --> M

Key Process Details

Stage	Description	Duration	Key Actors
Goal Setting	Establish performance objectives	1-2 weeks	Employee and Manager
Continuous Feedback	Ongoing performance tracking	Continuous	All Stakeholders
Self-Assessment	Employee performance reflection	1 week	Employee
Manager Review	Comprehensive performance evaluation	2-3 weeks	Managers
Development Planning	Improvement and growth strategies	1-2 weeks	HR and Management

3. Leave Request Management

Business Scenario

A global organization creating a transparent and efficient leave management system.

Process Overview

graph TD
    A[Leave Request Submission] --> B{Leave Type Verification}
    B -->|Vacation| C[Available Balance Check]
    B -->|Sick Leave| D[Medical Documentation]
    B -->|Special Leave| E[Compliance Review]
    C --> F[Manager Approval]
    D --> F
    E --> F
    F --> G{Approval Status}
    G -->|Approved| H[Calendar Integration]
    G -->|Rejected| I[Reason Communication]
    H --> J[Payroll Adjustment]
    I --> K[Appeal Option]

Key Process Details

Stage	Description	Duration	Key Actors
Request Submission	Initial leave application	30 mins	Employee
Verification	Leave type and eligibility check	1-2 days	HR System
Approval Process	Manager review and decision	2-3 days	Direct Manager
Payroll Integration	Leave impact calculation	1 week	Payroll Team

Business Value Proposition

These use cases demonstrate how process automation can:

• Reduce administrative HR overhead by 50-70%
• Improve employee experience and engagement
• Enhance accuracy of HR documentation
• Provide real-time visibility into HR processes
• Standardize and streamline HR workflows
• Minimize human error in critical HR functions
• Enable data-driven decision making
• Ensure compliance with labor regulations
• Accelerate key HR processes
• Improve overall organizational efficiency

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